Description
Reference Number: A04132026
We are seeking a highly organized, proactive, and detail-oriented Accounts Receivable Clerk to support the Director of Finance and the accounting team. The hours will typically be in the office Monday to Friday, 8:30am-5:00pm.
Typical Duties Include (but are not limited to):
Invoice & Billing Management
- Generate and issue invoices based on shipping documents, purchase orders, and production output
- Ensure pricing, quantities, currencies, freight charges, and taxes align with contracts and sales agreements
- Prepare draft billing and supporting documentation for the Project Manager’s review
- Manage project billings according to the contract payment terms and production output
Payment Processing & Cash Application
- Record and apply customer payments (EFT, wire transfers, cheques) to correct accounts
- Handle partial payments, bulk remittances, and customer-specific payment terms
Account Reconciliation
- Reconcile customer accounts against invoices, payments, and credit memos
- Investigate discrepancies related to shipping errors, invoicing errors, or pricing differences
- Coordinate with production, customer service and sales teams to validate any client deductions
- Process credit notes where appropriate
Collections & Customer Follow-Up
- Monitor aging reports and follow up on overdue balances
- Communicate with customers regarding short payments, disputes, or delayed shipments
- Negotiate payment timelines while maintaining strong business relationships
Reporting & Analysis
- Prepare AR aging reports and highlight high-risk or overdue accounts
- Support management with insights on customer payment trends
Compliance & Documentation
- Maintain accurate records of invoices, shipping documents and payment history
- Ensure compliance with company policies, contracts, and audit requirements
Cross-Functional Collaboration
- Work closely with sales, production, shipping/receiving, and customer service teams
- Assist in resolving order-to-cash cycle issues from production through payment
Project Creation and Maintenance
- Create internal and billable projects and maintain the project database with accurate information
- Periodically review and update project statuses
Key Skill Requirements:
- Strong attention to detail with large transaction volumes
- Highly organized with a strong ability to prioritize tasks
- Excellent inter-personal skills; ability to build strong relationships with stakeholders
- Familiarity with ERP systems and inventory-linked billing
- Basic understanding of contracts, purchase orders and shipping documents
- Excellent verbal and written communication skills
- Ability to work in a fast-paced dynamic environment
- Ability to work effectively on a collaborative and consensus-based team
- Ability to follow Health & Safety, Quality and Company policies and procedures
Key Experience/Education:
- 1-3 years accounting experience
- Previous experience working in manufacturing/construction an asset
- Previous experience with Great Plains or similar accounting/ERP an asset
- Previous experience with an ERP implementation an asset
- Intermediate skill in Microsoft Office Suite (Word, Excel and Outlook) required
Application Information:
Interested candidates are encouraged to forward their resume (with the position reference number in the subject line) to: resume@liburdi.com. Only qualified candidates selected for an interview will be contacted.
Disclaimers:
This job posting is for an existing vacancy. Successful candidates are required to pass a standard reference check.
The individual compensation paid within the posted salary range is determined based on several factors, including total years of experience, relevant industry experience, qualifications (education, skills), and professional designations.
Liburdi is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.
Liburdi does not use AI to sort, screen or assess potential applicants.
Company Description
Liburdi Engineering Limited is a leader in engineering, design, service and manufacture of specialized welding equipment. Serving primarily aerospace and nuclear industries, Liburdi combines expertise in control technology and welding processes to develop unique solutions to challenges presented by these industries.
